Board of Supervisors
Work Session Minutes
May 15, 2006
DRAFT - SUBJECT TO AMENDMENT BY THE BOARD OF SUPERVISORS UNTIL APPROVED.
Members Present: Anne Goren, Chairman; Philip Calabro, Vice Chairman; Jerry Schenkman, Secretary/Treasurer; Tom Jirele, Member; Richard Weaver, Member; Paul Beckert, Solicitor; Robert M. Pellegrino, Township Manager; Chris Fazio, Engineer.
Also Present: Sycamore Street Committee members including Vince Lombardi, Shawn Ward, Shannon Wilson and Melva Vitoriano; Various Newtown Township residents including Walt Iwaskiw.
Call to Order: Chairman Goren called the meeting to order at 8:02 P.M.
Resolution Designating National Incident Management System (NIMS) As The Basis For All Incident Management In The Township of Newtown
Mr. Pellegrino updated the Supervisors with regards to the Resolution designating the National Incident Management System (NIMS) as the basis for all incident management in the Township of Newtown. The Supervisors were provided a copy of a memorandum from Don Harris regarding the matter.
The Supervisors discussed the participation and training of the Board members.
The Supervisors review the proposed Resolution.
Ms. Goren commented with regards to page 2 of the correspondence received from Pennsylvania Emergency Management Agency (PEMA), requiring a second Resolution once all of the training and certifications are complete. Mr. Pellegrino advised that was correct once all of the training and certifications are complete the Township would need to pass a second Resolution.
The Supervisors discussed the training dates.
Mr. Pellegrino advised the Supervisors that Mr. Harris would be instructor for the training and certification programs.
The Supervisors discussed inviting some of the local smaller Municipalities to participate in the training programs and sharing the cost. The Supervisors discussed a fee to charge.
Mr. Schenkman questioned how the new plan is different from the Township’s current plan. Mr. Pellegrino advised that he was unsure.
Mr. Weaver made a motion to adopt the Resolution designating the Nation Incident Management System (NIMS) as the basis for all incident management in the Township of Newtown. The motion was seconded by Mr. Jirele and passed unanimously (5-0).
Report on Trail Extension Along Eagle Road from Kuhars Way to Durham Road
Mr. Fazio updated the Supervisors with regards to the trail extension along Eagle Road from Kuhars Way to Durham Road. Cost estimates for the project were provided for the Supervisors review. Mr. Fazio discussed the condition of the eastern and western sides of the roadway. Mr. Fazio recommended that the Township install sidewalks on the eastern side of the roadway, with a cost estimate of $27,800.40. Mr. Fazio discussed installing sidewalks on the western side of the roadway, with a cost estimate of $63,121.50.
Mr. Iwaskiw commented on the Township’s previous reviews of the roadway. Mr. Pellegrino advised on the previous review conducted by the Township.
Mr. Jirele commented with regards to the Township investigating the right-of-way issues and how close the houses are to Eagle Road.
The Supervisors discussed possible right-of-way issues along the roadway.
Mr. Iwaskiw commented with regards to the properties that the current trail runs through.
Mr. Fazio questioned how the Supervisors would like him to proceed. Mr. Jirele suggested investigating both sides of the roadway with regards to the properties, easements and the right-of-ways.
Sycamore Street Maintenance Policy for Flags, Banners & Hanging Baskets
Mr. Pellegrino updated the Supervisors with regards to the Sycamore Street Maintenance Policy for flags, banners and hanging baskets. The Supervisors were provided a memorandum from Mr. Pellegrino dated May 12, 2006 with regards to the Sycamore Street maintenance.
Mr. Lombardi advised the Supervisors with regards to issues that the Committee have regarding construction of the street and landscaping concerns.
Mr. Pellegrino advised the Supervisors with regards to payment issues. He advised that the agreement is to process the work orders that can be paid. He advised on discussions with PennDot.
Mr. Lombardi discussed the existing projects for the Committee and advised that the last scheduled Committee meeting would probably be in July 2006. He advised the Supervisors that there has been an interest in developing a Community Betterment Association (CBA) consisting of 8 – 10 people interested in a charter group. Mr. Lombardi advised the Supervisors that the Committee is committed to the flags. He discussed the hanging baskets and the banners. He also discussed the design of the street light, the Committee’s thoughts and who is on the street (Churches, Businesses).
Ms. Vitoriano advised the Supervisors on the businesses along the street having an interest in developing the CBA.
Mr. Lombardi advised that the Committee is looking for direction from the Board on how to proceed.
Mr. Pellegrino commented with regards to the Township maintaining the planters and flowerbeds and the possibility of the businesses adopting the flowerbeds or planters.
Mr. Ward commented with regards to the flowerbeds needing to be established before adopting them to a local business.
Mr. Pellegrino advised that in the past the Township has hired a private contractor to clean out the flowerbeds and then the Township’s Public Works Departments planted the flowerbed.
Mr. Wilson commented with regards to allowing the flowerbeds to be adopted and the problems of having competitive flowerbeds along the street. He advised that the flowerbeds from the Mobile Station to Goodnoe’s are in good shape, but the flowerbeds down near St. Andrews and Chandler Field need some attention. He suggested hiring a private contractor to plant and mulch the bed.
Mr. Jirele commented with regards to watering the flowerbeds.
Mr. Pellegrino advised that currently the Township is responsible for maintaining the flowerbeds and planters. He discussed the possibility of a civic group becoming involved with the project and the need to keep the flowerbeds consistent.
Mr. Iwaskiw commented with regards to the local 4-H Club.
Mr. Lombardi updated the Supervisors with regards to the three (3) open space areas along the street. He advised that the area located across from the old Acme property is planted with trees. He suggested that the open space area located between the Presbyterian Church and Bill Marsh Ford be planted and the final open space area would have a monument.
Mr. Lombardi advised the Supervisors on the Committee’s punch list. He discussed the right-of-way study and problems at the south end of the street. He advised that there are properties where the right-of-way goes right through the homes.
Mr. Pellegrino advised that he would contact Pennoni to obtain records with regards to the right-of-way studies.
Mr. Fazio suggested sending a letter to Pennoni requesting all of the information with regards to the right-of-way studies.
Mr. Jirele advised that he is in favor of the flags and the hanging baskets and he is happy with the way the street has turned out.
Mr. Pellegrino advised the Supervisors with regards to discussions he has had with Doylestown Borough Manager and their program. He questioned if the Supervisors would like to include the project in the 2007 Budget.
The Supervisors discussed the cost of the project and including the cost in the 2007 Budget.
Mr. Lombardi commented with regards to Pemberton Township, New Jersey and their street beautification program.
The Supervisors discussed the cost involved with undertaking such a project.
The Supervisors discussed the number of streetlights and the number of hanging baskets.
The Supervisors discussed the possibility of phasing the hanging baskets or doing them all at once.
Mr. Schenkman commented with regards to financing.
Mr. Lombardi advised the Supervisors with regards to the JDNC Flower Grant.
Mr. Schenkman commented with regards to the event that was hosted by the Elliot Group, he felt that the sidewalks were dirty due to bird droppings.
The Supervisors discussed requesting the Elliot Group to run the wiring underground.
Ms. Goren commented with regards to the Township requesting the utility company to relocate the wires underground.
Mr. Fazio commented with regards to the possible relocation of the wires.
The Supervisors agreed to plan for the hanging baskets in the 2007 Budget.
Mr. Pellegrino updated the Supervisors with regards to flag maintenance.
Mr. Schenkman commented with regards to leaving the flags up at night. Mr. Lombardi advised that the flags are lighted.
Mr. Calabro questioned the CBA’s involvement with regards to finances. Mr. Lombardi advised and discussed membership into the CBA and the future goals of the Committee.
Mr. Pellegrino advised the Supervisors with regards to the Doylestown model and the Business Associations involvement.
The Supervisors agreed to support the project though a give-n-take operation between the Township and whatever organization the Committee puts together.
Ms. Goren thanked the Committee members for their time.
3rd Federal Bank Sign Proposal
Mr. Pellegrino updated the Supervisors with regards to 3rdFederal Bank’s sign proposal. The Supervisors were provided documentation from Mr. Harwood with regards to the request being made by 3rd Federal Bank. Mr. Pellegrino advised that a Variance would be needed for the sign.
Mr. Jirele commented with regards to the proposed sign being the standard bank sign.
Mr. Jirele advised that he is okay with 3rd Federal Bank’s sign proposal.
Mr. Pellegrino advised that if the Board is okay with the proposed sign, he will advise 3rd Federal Bank to proceed in the normal process.
Ms. Goren commented with regards to having internally lighted signs along the Newtown Bypass.
The Supervisors discussed the Commerce Bank sign.
The Supervisors discussed having a spotlight on the sign.
Mr. Pellegrino advised the Supervisors that he would review the Ordinance with regards to internal lighting.
The Supervisors agreed to support the Variance if the sign is lighted by a spotlight.
Mr. Pellegrino advised the Supervisors with regards to the fountain that will be located at Silver Lake.
Without objection, the meeting was adjourned at 9:01 P.M.
Once the meeting adjourned the Supervisors met in Executive Session.
Respectfully Submitted by:
Christy Holley, Recording Secretary