Newtown Township

Board of Supervisors Work Session

Minutes of August 17, 2009

 

Members Present: Michael Gallagher, Secretary/Treasurer; Jerry Schenkman, Member; Phil Calabro, Member; Maureen Griet, Engineer and Joseph Czajkowski, Township Manager. Not present was Robert Ciervo, Vice Chairman.

Also Present: John Boyle, Assistant Township Manager; Jeff Marshall and Mike Sellers.

Call to Order: Mr. Gallagher called the meeting to order at 7:30 P.M.

Community Comments

None.

Discussion

Newtown Creek Rivers Conservation Plan – Jeff Marshall, Heritage Conservancy

The Supervisors discussed the grant for Newtown Creek. Jeff Marshall provided information for the Supervisors to review and discussed the early implementation feedback that has been received. He advised that Newtown Borough has the lead to do a Rivers Conservation Plan for the entire Newtown Creek. He requested the Township’s contribution be to provide their Open Space Plan, the Open Space Recreation Plan, a letter of support, copies of meeting minutes and attendance sheets. He commented on all interested parties working together to save on the costs.

Mr. Schenkman questioned if the Supervisors are okay with releasing the information. The Supervisors agreed that they are okay with providing the information Mr. Marshall is requesting and advised Mr. Czajkowski to provide the information.

Mr. Schenkman questioned if there would be any value in the Borough and Township co-hosting. Mr. Marshall advised that the problem with co-hosting is that due to the Township’s Open Space Recreation Plan the Township would be there own competition.

Mr. Czajkowski updated the Supervisors on the status of the Recreation Open Space Plan.

The Supervisors discussed the Township’s contribution being valued at $4,000.00 and the cost that the Township has invested in their Open Space Plan and the Open Space Recreation Plan.

Mr. Sellers commented on the proposal for the Stockburger property along Newtown Creek and invited the Supervisors to attend Borough meetings.

The Supervisors discussed Mr. Marshall making a presentation at a Bucks County Open Space Task Force meeting.

The Supervisors thanked Mr. Marshall and Mr. Sellers for their time.

Municipal Complex

Phone System

Mr. Czajkowski updated the Supervisors on the proposals received for the Municipal Complex telephone system. The Supervisors were provided three (3) proposals for review. Mr. Czajkowski recommended that the Township go with Watson Communications. He advised that the system is not a voice over IP system, but it could be upgraded. He discussed the capabilities of the system and that it is a sixty (60) phone system. He advised that all three proposals are off of the state bid.

Mr. Gallagher questioned if the telephone could be tied into the video feed for possible conference calls. Mr. Czajkowski advised that he would look into Mr. Gallagher’s question and report back to the Board.

Mr. Czajkowski reported on his contact with the references provided by Watson Communications.

Mr. Calabro questioned how it would work if there were a problem with the system. Mr. Czajkowski reported on how problems would be handled.

Mr. Schenkman questioned the system with regards to the warranty and upgrades. Mr. Czajkowski advised that he would look into Mr. Schenkman’s questions and report back to the Board.

Mr. Gallagher commented on the Township’s telephone number coming up as unknown, blocked or private on the caller ID system. Mr. Czajkowski advised that he would look into the matter and report back to the Board.

Furniture

Mr. Czajkowski updated the Supervisors on the proposals received for furniture. The Supervisors were provided two (2) proposals for review. Mr. Czajkowski advised that the cost excludes filing cabinets. The lowest quote was received from Formcraft Interiors, there were six (6) quotes received in all. He advised that the quote received from Formcraft Interiors should be $150,262.00 and reported the items he removed.

The Supervisors discussed the diaz in the main meeting room. Mr. Czajkowski advised that the cost for the diaz is included in the construction contract.

The Supervisors discussed the chairs for the diaz. Mr. Czajkowski advised that he would look into the type of chairs proposed and report back to the Board.

Mr. Czajkowski advised that the proposals are on state contract and a decision should be made by September.

The Supervisors reviewed the layout of the new Administration building and discussed the storage of files.

Mr. Czajkowski reported that no action needs to be taken tonight.

New Business

None.

Old Business

None.

Other Business

The Supervisors discussed the two (2) change orders received for the Woll Tract. Mr. Czajkowski reported on areas of the site that were tested (bored). Mr. Schenkman questioned if the contractor followed protocol with regards to the testing. Mr. Czajkowski commented on the engineer’s responsibility and suggested discussing the matter with the engineer. Ms. Griet discussed what the normal practice is. Mr. Czajkowski commented on the contract needing to be reviewed. Mr. Schenkman advised that he would like more information before the Township makes a payment.

The Supervisors discussed the Sewer Authority and the loss of documents and agreed that matter should be discussed with the Township Solicitor. They also discussed the Township operating under the old guidelines.

The Supervisors discussed Mr. Leck’s issues with regards to hooking into the Township’s sewer line and agreed to review the available documentation regarding the matter.

Mr. Schenkman commented on information in the Supervisors packets with regards to training, he feels that the Township should encourage representatives of the Township to attend a training session at least once a year.

The Supervisors discussed the Consortium hosting a training session in this area and the areas where the training sessions are held being too far. Mr. Czajkowski advised that he would contact PSATS and request a training session be held in this area. The Supervisors discussed the Township providing training for employees, Committees, Boards and Commissions. Mr. Gallagher suggested when attending a training session to take a representative of one of the Township’s various departments, Committees, Boards or Commissions with you.

The Supervisors discussed the recent on goings with the Newtown Corporation. Mr. Schenkman reported on information he gathered at the Pennsylvania Downtown Center conference with regards to what other Main Street/Elm Street Programs are doing, he discussed phases 1 and 2 of implementing the program. The Supervisors agreed to discuss the Newtown Corporation in an executive session.

Mr. Czajkowski reported on emails received with regards to Lower Makefield’s plan for the intersection by the Village Market, he advised that he would pick up a copy of the plan.

Adjournment

Without objection, the meeting was adjourned at 8:45 P.M.

 

Respectfully Submitted:
Christy Holley, Recording Secretary

 

Attest:

Joseph S. Czajkowski, Township Manager


Robert Ciervo, Vice-Chairman

Michael Gallagher, Secretary/Treasurer

Philip Calabro, Member

Jerry Schenkman, Member