FINANCIAL PLANNING COMMITTEE
TUESDAY JUNE 17, 2003
Approval of Minutes: Minutes of the meeting held on June 17, 2003 were approved as presented, with one correction noted relating to The Melsky Tract paragraph: the Council Rock School District has expressed interest, etc., and that no written letter had been received.
The Newtown Township Financial Planning Committee met on Tuesday, June 17, 2003 in the meeting room of the Municipal Building, 100 Municipal Drive, Newtown, Pa.
Members present were Allen R. Fidler, III; Philip Newmuis; Sarita Tirpak; Elaine M. Gibbs; Robert A. Dieterle and Phil Vance. Members excused were Richard Weaver and Ryan O’Keefe. Also present was Manager Robert Pelegrino and Supervisor Raymond W. “Skip” Goodnoe, Park & Recreation Program Director William Wert along with Michael Clancy and Joel Grosso representing the Park & Recreation Committee and Chairman of the Park & Recreation Board, Bernard “Bernie” Bires. Also present was Technology Department Manager Ronald Weaver, Code Enforcement Officer Tom Harwood and Public Works Director Gary Crossland.
Call to Order
In the absence of Chairman Weaver, Manager Pellegrino conducted the meeting.
Approval of Minutes
On motion of member Fidler, seconded by member Vance and approved by all members present, minutes of the meeting held on May 20, 2003 were approved as submitted. Members Dieterle and Newmuis abstained as they were absent from the May meeting.
A report from the Technology Department Manager, Ronald Weaver, was distributed to members. It related to battery-backup (power) supply equipment in all new traffic signals in the Township which maintains signals when a power failure occurs. Required materials are an LED lens rather than standard bulbs. Manager Weaver projects an estimate of $3,000. tp $6,000. per intersection to install necessary equipment and there are ten intersections in the Township which require the LED lenses.
Note: Emergency Pre-emption project has been completed at intersections designated and others will be completed by the end of 2003. Traffic Impact Fees and General Fund monies have been designated for this purpose.
Battery back-ups are being installed with each new traffic signal installation: Wrights Road and Route 532; Penns Trail; and North Drive on Route 413. Other signals will be up-graded (10) with battery back-up mechanisms prior to the end of 2004. Note: some traffic impact fees could be used for this purpose. Other signals will be up-graded as left-hand turn lanes are enhanced on the By-Pass.
Park & Recreation Department
Director Wert introduced Mr. Clancy and Mr. Grosso who are members of the Woll Tract sub-committee to the Financial Planning Committee members present.
A packet of information was distributed regarding the proposed development of the Tract. New facilities and presently-proposed items were reviewed as well as the expressed and document needs of the larger community for additional recreational facilities which the Tract will provide.
The Recreation Department is anticipating opening of the Tract in the spring, 2005.
Questions related to several matters:
Additional facilities in the entire region (Council Rock Sch. Dist.) are needed.
The Planning Commission will be requested to review plans for input and expertise.
Areas will be buffered from neighboring residential communities.
Appropriate entrances/exits will be planned and installed.
There will be adjustments made in the plan since figures used should be current.
Discussion followed on use of facilities by residents &/or non-residents.
The Board of Supervisors will set priorities as development/progress is planned.
Out-of-budget funding sources will be investigated.
The Recreation Department Master Plan will be up-dated in 2004.
Mr. Pellegrino stated that he and Finance Director Gibbs would review the proposal and revise according to budget and costs involved &/or proposed.
There is presently a sub-committee named for each of the Park areas in the Township.
Reports related to other items: The P & R Board does not recommend a gazebo for Roberts Ridge. A plan is being proposed by Pennoni Associates which is expected in July up-dating earlier plans. Silver Lake Park is an agenda item for the P & R Board meeting which is scheduled for July. Grant funding sources are being explored as a possible aid in purchasing items for park operations; a service organization has offered financial assistance designated for the purchase of equipment for the physically-disabled.
Public Works Department
Public Works Director Tom Harwood and Superintendent of Roads & Public Facilities Gary Crossland were present and distributed a packet of information outlining Roads, Equipment, Financial Considerations, Building and Grounds.
This is a similar proposal to that prepared in 1996 and covers a span of time: 2004-2009.
Mr. Harwood detailed road needs which he stated were imperative, needing immediate consideration for repair/reconstruction. Manager Pellegrino noted that Liquid Fuels funds could be used.
Mr. Harwood called attention to the Equipment section of the report; the Building section as it related to proposed expansion of Township facilities under consideration; on-going road maintenance.
Manager Pellegrino stated a “Pavement Management Program” was a necessary plan which should be developed. A tour of roads in the township was perceived as a valuable tool for elected officials in order to aid in prioritizing road improvement/reconstruction schedules.
It was determined that the meeting scheduled for July 15th would be cancelled; the August meeting would include a Finance Department presentation and a Code Enforcement department presentation.
A proposal entitled: Capitalization Policy of Fixed Assets, Fixed Asset Control Inventory and the Comprehensive Proposal for Implementing GASB 34 Capital Asset Reporting would be presented to the Board of Supervisors Work Session on June 25, 2003 for adoption.
Building Expansion Up-Date
Mr. Pellegrino detailed revisions of expansion plans to the Committee, noting that acquiring additional land from the Archdiocese of Philadelphia was being considered by the Supervisors.
Discussion indicated members favored acquiring funds via a bond issue at the present time since interest rates are at an all-time low. Indications are that public support and interest in this plan is high in the residential community.
The Melsky Tract
Manager Pellegrino up-dated information regarding the 60-acre Melsky Tract on Stoopville Road which is owned by the Council Rock School District. The District has expressed interest in selling a portion of this tract and invited the Township to present an offer.
There being no further business to come before the Committee, the meeting was duly adjourned at 10 A. M.
Ethel Hibbs, Secretary