NEWTOWN TOWNSHIP FINANCIAL PLANNING COMMITTEE

100 MUNICIPAL DRIVE, NEWTOWN, BUCKS COUNTY, PA 18940

Internet: http://www.twp.newtown.pa.us

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Minutes for the meeting held on October 19, 2006

 

The regular meeting of the Newtown Township Financial Planning Committee met on Thursday, October 19, 2006 in the meeting room of the Township Municipal Building.

Members present were Jerry Schenkman, Elaine Gibbs, Allen Fidler, Phil Vance, John Stranford, Philip Newmuis, Jennifer Dix and Robert Dieterle.

Also present was Township Manager Bob Pellegrino.

Call To Order:

Mr. Schenkman called the meeting to order at 7:12 P.M.

MINUTES OF SEPTEMBER 21, 2006:

Mr. Vance moved to approve the minutes of September 21, 2006. The motion was seconded by Ms. Gibbs and passed unanimously with two members abstaining.

Mr. Newmuis, Mr. Stranford and Mr. Fidler arrived after the approval of the September 21, 2006 minutes.

New Business:

Old Business

Budget Presentation

The Committee members were provided various documentation with regards to the proposed 2007 Budget.

Mr. Pellegrino advised the Committee on the status of the proposed 2007 Budget. He discussed the Township’s revenue income.

Mr. Dieterle questioned if there will be a tax increase in 2007. Mr. Pellegrino advised that at this time there would be no tax increase in 2007.

The Committee members discussed the County’s tax assessment and millage.

Ms. Dix questioned the Parks & Recreation Impact Fees. Mr. Pellegrino advised with regards to the Parks & Recreation Impact Fees.

Mr. Vance commented with regards to Lockheed Martin.

Mr. Pellegrino discussed the Parks & Recreation Departments Operating Budget.

Ms. Gibbs advised on the increase of active parks within the community and the staff involved with maintaining the parks.

The Committee members discussed the programs offered by the Parks & Recreation Department.

The Committee members discussed the possibility of raising taxes in 2008 or 2009.

The Committee members discussed the six-year Capital Improvement Program; members were provided a copy for their review.

Mr. Pellegrino advised that the figures being reviewed tonight are preliminary.

Mr. Pellegrino advised on where the funding for the 2007 Capital Improvement Program is expected to come from.

Mr. Schenkman questioned the Committee’s presentation to the Board of Supervisors. Mr. Pellegrino advised it would be nice to have the Committee report to the Board of Supervisors and suggested that if the Committee is supportive of the proposed Capital Improvement Program to advise the Board of Supervisors on their support.

Mr. Pellegrino advised that the Budget would be presented to the Board of Supervisors on November 8, 2006.

Mr. Pellegrino recommended that a representative from the Committee make a presentation to the Board of Supervisors after the Committee has reviewed the Department’s Capital Budget request.

Mr. Pellegrino suggested having a representative from the Committee attend the Board of Supervisors meeting on November 20, 2006.

Mr. Schenkman requested the Committee members to attend the Board of Supervisors meeting on November 8, 2006.

Financing of the Municipal Complex Expansion

The Committee members were provided various documentation with regards to the Municipal Complex expansion.

Mr. Pellegrino updated the Committee members with regards to purchasing the land needed for the Municipal Complex expansion from the Archdiocese. He advised that the Township is purchasing ten acres for $700,000.00.

Mr. Pellegrino advised the Committee members on the proposed plan for the Municipal Complex expansion that he is recommending to the Board of Supervisors. He discussed the size of the buildings and the materials that will be used. He also discussed the storage of Township records and the relocation of the fuel tanks. He advised the Committee members on the three alternative plans for the Municipal Complex expansion.

Mr. Pellegrino advised the Committee members on the correspondence received from George J. Donovan AIA & Associates; members were provided a copy for their review. He discussed the cost for the project and advised that the current plan is only a concept plan.

Mr. Pellegrino advised that he believes he will be the Construction Manager for the project and on the team who is overseeing the project. He gave a brief history on the planning of the expansion project and advised on his recommendations to the Board of Supervisors.

The Committee members discussed the construction schedule. Mr. Pellegrino advised that the construction timeline is for three years.

The Committee members discussed the construction being in stages.

Mr. Pellegrino updated the Committee members on correspondence received from The PFM Group. He advised on changes to the information provided. He discussed the financing and the drawl schedule. He advised that the numbers do include the cost for the development of the Woll Tract. He discussed the Township having two Bond Issues. He advised that the Township is going to try Internet bidding and explained how it works.

Mr. Vance questioned if the Bonds would be applied for at the same time. Mr. Pellegrino advised that the Bonds would be applied for at separate times.

The Committee members discussed raising taxes to cover the loans. Mr. Pellegrino advised the Committee members with regards to property turnovers and discussed having a longer term for the loans.

Mr. Pellegrino advised that he is meeting with The PFM Group representative tomorrow and that the calculations need to be fine-tuned.

Mr. Pellegrino advised that the figures being reviewed tonight are for both the Municipal Complex expansion and the development of the Woll Tract.

Mr. Pellegrino discussed the Township reimbursing the Township for the purchase of the land and the soft cost involved with the two projects. He also discussed the Resolution that would need to be adopted by the Board of Supervisors with regards to the reimbursement. He provided the Committee members a copy of the proposed Resolution for their review.

The Committee members discussed the cost to develop the Woll Tract.

Mr. Vance questioned the lighting at the Woll Tract. Mr. Pellegrino advised the Committee members on the lighting system being proposed.

Mr. Fidler questioned if the Police Department would have a secured area for evidence in the new Municipal Complex. Mr. Pellegrino advised that there is a secured area in the proposed plan.

The Committee members discussed the proposed Municipal Complex with regards to record storage. Ms. Gibbs and Mr. Pellegrino advised the members with regards to record storage in the proposed Municipal Complex.

Mr. Vance questioned the meeting areas in the proposed Municipal Complex. Mr. Pellegrino advised the Committee members with regards to meeting areas in the proposed Municipal Complex.

Mr. Fidler commented on the financing of Capital project, maintenance expenses and the effects to the Operating Budget.

Mr. Pellegrino advised on how the design criteria of the proposed Municipal Complex were developed. He discussed the number of employees the Township expects at full build out and advised that the plan was designed at 300-sq. ft. per employee.

The Committee members discussed adding additional meeting rooms to the Administration Building. Mr. Pellegrino advised that the building would be designed to accommodate the construction of additional meeting rooms at a later date if the Township chose to.

Mr. Pellegrino advised that the Board of Supervisors have the final decision with regards to the proposed Municipal Complex expansion.

Mr. Fidler commented with regards to the site development and the possibility of adding additional meeting rooms at a later date and complying with the storm water management requirements.

The Committee members discussed the educational video regarding the Municipal Complex expansion.

Mr. Pellegrino advised the Committee members on his feelings regarding the Board of Supervisors and the expansion of the Municipal Complex.

The Committee members discussed the purchase of land from the Archdiocese.

The Committee members discussed setting up a fund for the Municipal Complex expansion.

Privelege of the Floor

The Committee members discussed having the Committee give a report to the Board of Supervisors quarterly.

The Committee members discussed the possibility of not having a monthly meeting.

The Committee members discussed the possibility of changing the night/time of the meeting.

Mr. Fidler volunteered to make Committee presentations to the Board of Supervisors.

The Committee members discussed the fund established for the development of the Woll Tract.

Mr. Vance questioned the number of employees that the Township will need to add for the Woll Tract. Mr. Pellegrino advised on the number of employees that he expects to add to help maintain the Woll Tract.

The Committee members discussed the Public Works Department.

Adjournment

There being no further business to come before the Committee, the meeting was duly adjourned.

The next meeting is scheduled for November 16, 2006 at 7 P.M.

 

Respectfully submitted by:

 

Christy Holley, Recording Secretary