NEWTOWN TOWNSHIP FINANCIAL PLANNING COMMITTEE

100 MUNICIPAL DRIVE, NEWTOWN, BUCKS COUNTY, PA 18940

Internet: http://www.twp.newtown.pa.us

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Minutes for the meeting held on January 18, 2007

 

The regular meeting of the Newtown Township Financial Planning Committee met on Thursday, January 18, 2007 in the meeting room of the Township Municipal Building.

Members present were Jerry Schenkman, Elaine Gibbs, Allen Fidler, Jennifer Dix, Robert Dieterle, John Stranford, John Nejman, Wade F. Suthard and Angela Evans. Excused were Philip Newmuis and Township Manager Bob Pellegrino.

Call To Order

Mr. Schenkman called the meeting to order at 7:07 P.M.

Introduction of Committee Members

Ms. Dix introduced herself to the Committee members, she advised that she resides in Wiltshire Walk, is a stay at home mom, works part time as a actuary and has been a member of the Committee since 2006.

Mr. Suthard introduced himself to the Committee members, he advised that he resides in Newtown, is an attorney and has two children.

Ms. Evans introduced herself to the Committee members, she advised that she has one child, was employed as a broker and will be starting a new position on February 12, 2007 working for the State of Pennsylvania.

Mr. Stranford introduced himself to the Committee members, he advised that he is a resident of Newtown, works in the Insurance industry and has been a member of the Committee since 2006.

Ms. Gibbs introduced herself to the Committee members, she advised that she is the Township’s Finance Director and has been employed by the Township for seven years.

Ms. Holley introduced herself to the Committee members, she advised that she has two children and has been employed as a recording secretary by the Township for five years.

Mr. Fidler introduced himself to the Committee members, he advised that he is the former operator of Robert’s Nursery, a former Township Supervisor, and that he currently serves on the Sewer Authority Board and the Planning Commission.

Mr. Dieterle introduced himself to the Committee members, he advised that he has been a resident of Newtown for twenty years, he has one child, he is one of the original members of the Committee and he works as a construction consultant.

Mr. Nejman introduced himself to the Committee members, he advised that he has been a resident of Newtown for nineteen years, he is the president of the Home Owners Association for Newtown Place, he has two daughters and is employed by First Penn Bank.

Mr. Schenkman introduced himself to the Committee members, he advised that he has been a resident of Newtown for eighteen and a half years, he has one son, he is a retired attorney and the president of The Peace Center, a non profit organization located in Langhorne.

Minutes of October 19, 2006

Mr. Dieterle advised he had two changes to the October minutes. The first change is on page one, the first paragraph, the date should be October 21, 2006 not September 21, 2006. The second change is on page one, the second paragraph, all members were present including Bob Pellegrino.

Mr. Fidler moved to approve the minutes of September 21, 2006. The motion was seconded by Mr. Dieterle and passed unanimously with three members abstaining (6-0).

New Business

Reorganization of the Committee

Mr. Schenkman advised the Committee members on his feelings with regards to the reorganization of the Committee.

Mr. Fidler advised the Committee members with regards to the past history of the Committee. He discussed the involvement between the Committee Chairman, the Finance Director and the Board of Supervisors.

Ms. Gibbs commented on the need for the Committee to have fresh ideas. She commented on items that have been discussed at past meetings – examples: the proposed Municipal Complex expansion and the development of the Woll Tract. She discussed having someone chair the Committee and what would be involved.

Mr. Dieterle discussed how the Committee has evolved over the years.

Mr. Fidler commented on the Committee reporting to the Board of Supervisors and suggested a Supervisor not give the report. He discussed how the other Township Committee’s make their report to the Board of Supervisors.

Mr. Schenkman advised on the responsibilities of the Committee Chairperson. He advised that the with the exception of attending the Committee’s meeting the job is approximately one hour per month – discussing the monthly agenda with Ms. Gibbs and the monthly report to the Board of Supervisors.

The Committee members discussed nominating Mr. Stranford as the Chairman and Ms. Dix as the Vice Chairman.

The Committee members discussed rotating the Committee member who gives the monthly report to the Board of Supervisors.

Mr. Fidler made a motion to nominate Mr. Stranford as the Committee’s Chairman. The motion was seconded by Ms. Gibbs and passed unanimously (9-0).

Mr. Fidler made a motion to nominate Ms. Dix as the Committee’s Vice-Chairman. The motion was seconded by Ms. Gibbs and passed unanimously (9-0).

Discuss meeting dates for 2007

Mr. Schenkman suggested that the Committee not have monthly meetings. He advised that he would prefer to have the meeting bimonthly or quarterly. He also commented with regards to the possibility of changing the meeting night due to a conflict.

The Committee members discussed possible meeting nights and the availability of the meeting room.

The Committee members discussed whether the Committee should meet monthly, bimonthly or quarterly.

Ms. Gibbs commented with regards to the upcoming Department Budget presentations, the Board of Supervisors meeting schedule and questioned what nights are good for the Committee members. She also discussed the possibility of the Committee scheduling special meetings.

Ms. Dix advised that Thursday nights are good for her.

Mr. Suthard advised that Tuesday and Thursday nights are good for him.

Ms. Gibbs advised that the Committee’s next meeting would be March 8, 2007 and that she would book the meeting room.

The Committee members agreed to schedule the meetings as they go along rather than a set night.

Mr. Suthard offered use of a conference room at his office if the Committee needs an alternative meeting place.

Mr. Schenkman also advised that he could provide a meeting area for the Committee if needed.

Mr. Fidler commented with regards to the meetings being public meetings and the need to advertise the location of the meeting.

Discuss items for the March agenda

Ms. Gibbs advised that the Committee would set the schedule for the Department heads Capital Budget presentations at the March meeting.

Mr. Dieterle suggested having Mr. Pellegrino make a presentation with regards to the status of the proposed Municipal Complex expansion.

Mr. Schenkman updated the Committee members on what information he has with regards to the proposed Municipal Complex expansion.

Ms. Gibbs updated the Committee members on what information she has with regards to the proposed Municipal Complex expansion. She discussed purchasing the land from the Archdiocese.

Mr. Schenkman commented on not only having Mr. Pellegrino do a presentation with regards to the proposed Municipal Complex expansion but also to do a walk thru of the Budget for the new members.

Mr. Dieterle suggested having a flow chart to help explain the Budget.

Review Mission Statement

The Committee members reviewed the Committee’s Mission Statement.

Mr. Fidler updated the Committee members with regards to the Mission Statement and advised that the current Mission Statement was broadened from the original.

Mr. Dieterle advised the Committee members on his feelings with regards to the Mission Statement.

Ms. Gibbs discussed the Committee’s involvement to help with improving the Township’s revenues and the past recommendations to the Board of Supervisors. She gave a brief history on the Committee’s prior recommendations to the Board of Supervisors. She discussed the Committee’s responsibilities.

Mr. Schenkman suggested reviewing the Mission Statement again in the Fall to see if any changes need to be made at the end of the year.

Old Business

Municipal Complex Expansion

The Committee members discussed the Municipal Complex video to educate the public.

The Committee members discussed the current Municipal building.

Mr. Schenkman advised the Committee members on the teleconference with CGI Communications, Inc. for Monday, January 22, 2007. He updated the Committee members on what CGI Communications, Inc. would like to do for the Township, and advised that there would be no cost to the Township. Mr. Schenkman advised on the input from the Newtown Area Telecommunications Advisory Committee.

Mr. Fidler suggested that the Supervisors promote the video with the Boards of the Home Owner Associations.

Ms. Dix suggested posting a notice in the local paper once the video is complete.

Mr. Schenkman advised that the video could be put on a loop to play repeatedly, like the Board of Supervisors meetings.

Privelege of the Floor

Mr. Schenkman advised the Committee members that the Township is considering adding more content to the Government Access Channel. He updated the Committee members with regards to TelVue a company that deals with community access channels. He advised that there would be no cost to the Township. He also advised that the Township would have remote access to the Township’s Government Access Channel.

Mr. Schenkman advised the Committee members on the Newtown Chamber Orchestra’s audio that will be played on Channel 22.

Ms. Gibbs offered to explain the Budget to the new members if they have any questions.

The Committee members discussed the public presentation of the Budget.

The Committee members discussed the initial review of the minutes. Ms. Gibbs recommended that Ms. Holley forward a copy of the minutes to Ms. Gibbs, Mr. Stranford and Ms. Dix for initial review.

The Committee members discussed sending correspondence via email.

Ms. Holley advised the Committee members that she would forward them a contact list.

Mr. Schenkman suggested providing the members with a binder to hold the Committee’s correspondence. Ms. Gibbs advised that she would order the binders and give them to the members at the March meeting.

Ms. Gibbs advised that Ms. Holley would email the agenda and the minutes to the Committee members. She advised that any large documents would be mailed.

Adjournment

There being no further business to come before the Committee, the meeting was duly adjourned.

The next meeting is scheduled for March 8, 2007 at 7 P.M. The meeting will be held in the conference room at the Fire House.

 

Respectfully submitted by:

 

Christy Holley, Recording Secretary