NEWTOWN TOWNSHIP FINANCIAL PLANNING COMMITTEE

100 MUNICIPAL DRIVE, NEWTOWN, BUCKS COUNTY, PA 18940

Internet: http://www.twp.newtown.pa.us

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Minutes for the meeting held on August 28, 2008

 

The regular meeting of the Newtown Township Financial Planning Committee met on Thursday, August 28, 2008 in the meeting room at the Newtown Township Municipal Building.

Members present were Glenn Beasley, Robert Dieterle, Elaine Gibbs, Jim McCrane, Brian Wilson and Andy Salvucci. Excused were Ronald Kaizar, John Stranford and Mike Gallagher.

Also present was Township employee Gary Crossland, Director of Public Works.

CALL TO ORDER:

Mr. Beasley called the meeting to order at 7:05 P.M.

INTRODUCTION OF NEW MEMBER:

Andy Salvucci introduced himself to the members. The members welcomed Mr. Salvucci to the Committee.

NEW BUSINESS:

OLD BUSINESS:

Public Works – Capital Budget Presentation (continued discussions)

The members discussed the memorandum received from Mr. Crossland, dated August 27, 2008 with regards to the road program and the color-coded road map showing the paving schedule for the Township roads.

Mr. Crossland reviewed his synopsis for maintaining the roadways over a twenty (20) year cycle, which covers approximately 3.75 miles per year or 18.75 miles for every five (5) years. He discussed the funds that the Township receives from the Pennsylvania gas/road tax. He reported that he has been advised by the Township’s representative to anticipate a 20% to 40% decrease for this year. He reported on the 2008 road program. He advised that 20% of those funds is used to purchase equipment, leaving 80% for maintaining the roadways.

The members discussed the cost for asphalt paving.

Mr. Crossland updated the members on a micro-surfacing product called Raulmac. He advised that Raulmac could extend the life of a roadway anywhere from five (5) to fifteen (15) years depending on traffic. He suggested that members take a ride to the following areas to view the product – Stoopville Road (Penns Preserve), Mill Pond Road (Newtown Crossing) and Sibelus Drive (Eagle Glen).

The members determined that currently the Township is repairing approximately one (1) mile per year and they should be repairing approximately four (4) miles per year.

Ms. Gibbs advised that the funding needed for the roadway program is a problem.

The members discussed the possibility of imposing a road tax.

Mr. Crossland suggested doing some paving and seal coating to help keep the cost down.

Mr. Dieterle commented that a decision needs to be made with regards to funding due, to the fact that in the future the Township may receive less or no money from the Pennsylvania gas/road tax.

The members discussed the Township’s position with regards to millage and debt service.

Mr. Wilson arrived.

The members discussed the cost of paving verses micro-surfacing.

Mr. Crossland explained the maintenance schedule of a roadway (depending on weather and traffic conditions).

  • five (5) years – crack seal
  • ten (10) years - Raulmac
  • fifteen (15) years – evaluate the roadway condition, possibility mill and pave

Mr. Crossland advised on the crack sealing process and that it would be done annually.

The members discussed the possibility of micro surfacing a roadway more than once.

The members agreed that crack sealing is a critical factor in maintaining a roadway.

Mr. McCrane arrived.

The members requested Mr. Crossland to come up with an aggressive five (5) year road program showing the total miles and estimated cost for the following categories – Crack Sealing, Raulmac (micro surfacing) and Asphalt Paving (resurfacing). Mr. Crossland agreed that he would provide the Committee with more information for review at the September meeting.

The members discussed the need for the Township to catch up on maintaining the roadways now before there are bigger issues.

The members discussed the possibility of using money from the Capital Reserve Fund to help with maintaining the roadways.

The members discussed making a recommendation to the Supervisors.

The members agreed that roadway maintenance is an important issue to the residents and for the Township.

Mr. Beasley advised that he would update Mr. Gallagher with regards to tonight’s discussion.

The members thanked Mr. Crossland for his time.

The members discussed ways for the Township to cover the cost involved with maintaining the roadways.

The members discussed the funds dedicated to maintaining roadways.

The members discussed what items could be funded from Liquid Fuel Taxes.

Budget Discussions:

Ms. Gibbs reported on the review process for the 2009 Budget. She advised that she and the Township Manager will begin meeting with Department heads to discuss their request, that currently the first presentation to the Supervisors is scheduled for November 5, 2008 and that she would provide the members with the dates for Budget discussions with the Supervisors.

Mr. Beasley requested Ms. Gibbs to provide the members with a spreadsheet showing the Department’s Capital Budget request. Ms. Gibbs suggested that member’s review their copy of the “Schedule J” and advised that she would provide the information requested by Mr. Beasley for the September meeting.

PRIVILEGE OF THE FLOOR:

Ms. Gibbs advised the members that the bond settlement is schedule for tomorrow.

The members discussed how the Municipal Complex expansion would effect the Township’s costs.

The members discussed future increases to the Township’s operating cost.

Ms. Gibbs reported on the current revenue collected for 2008.

Mr. Gibbs reported on the new Municipal Complex. She advised that the ground breaking should happen sometime in November of 2008 and that the Township has hired a Construction Manager.

The members discussed the possibility of the Township raising taxes.

The members discussed the cost involved with maintaining the Township parks.

The members discussed the remaining open space that is still available within the Township.

The members discussed the September meeting. Mr. McCrane advised that he would not be present at the September meeting.

MINUTES OF JUNE 26, 2008:

Mr. Dieterle moved to approve the minutes of June 26, 2008. The motion was seconded by Mr. McCrane and passed unanimously with one member abstaining (5-0-1).

ADJOURMENT:

There being no further business to come before the Committee, the meeting was duly adjourned at 9:06 P.M.

The next meeting is scheduled for September 25, 2008 at 7 P.M. The meeting will be held in the meeting room at the Township Municipal Building.

 

Respectfully submitted by:

 

Christy Holley, Recording Secretary