NEWTOWN TOWNSHIP FINANCIAL PLANNING COMMITTEE

100 MUNICIPAL DRIVE, NEWTOWN, BUCKS COUNTY, PA 18940

Internet: http://www.twp.newtown.pa.us

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Minutes for the meeting held on September 28, 2010

The Newtown Township Financial Planning Committee met on Tuesday, September 28, 2010 at the Newtown Township Administration Building.

Members present were Joe Barkley, Warren Dallas, Robert Daries, Ian Franklin, Ryan Gallagher, Jim McCrane and Gaylord Swaby. Excused were Robert Dieterle and Brian Wilson.

Also present were Supervisors Mike Gallagher, Jerry Schenkman and Matt Benchener; Elaine Gibbs, Finance Director.

CALL TO ORDER:

Mr. Gallagher called the meeting to order at 7:23 P.M.

MINUTES OF AUGUST 24, 2010:

The members reviewed the minutes from August 24, 2010.

Mr. Dallas moved to approve the minutes of August 24, 2010, as presented. The motion was seconded by Mr. Franklin and passed unanimously with one member abstaining (6-0-1).

NEW BUSINESS:

Discuss the Committee’s recommendations to the Supervisors with regards to the Departments’ 2011 Capital Budget requests

Mr. Gallagher advised the members that the Departments’ 2011 Capital Budget requests would be discussed and the Committee would decide on their recommendations to the Supervisors. He provided the members with a report for their review.

Mrs. Gibbs advised the members that with regards to the Police Department’s request to purchase vehicles, that money is deducted from the General Operating Fund. She also provided the members with a report for their review and advised that there may be changes from what was originally requested at the Departments’ presentations earlier in the year.

Newtown Township Police Department

  • Patrol Vehicles (3) – The members agreed to recommend budgeting for the purchase of two (2) patrol vehicles. They discussed purchasing a third vehicle and agreed that if the numbers justify the need and the budget allows, it should also be purchased.
  • Data 911 Computer for Vehicles (5) – This item was not presented to the Committee, therefore there is no recommendation.
  • Video Cameras in Police Cars (10) – The members agreed to recommend budgeting for the purchase of three (3) video cameras.
  • Replacement Radios in Patrol Vehicles – The members discussed the FCC mandate and agreed to recommend setting funds aside for this purchase. Supervisor Gallagher reported that the County may float a bond for this purchase and allow the municipalities to make payments.
  • Rifles & Mounts for Vehicles (5) – The members agreed not to recommend budgeting for the purchase of the rifles and mounts. The feeling was that this item is not a necessity.
  • Body Armor – The members agreed to recommend budgeting for the purchase of body armor. Mrs. Gibbs reported that in 2010 the body armor purchase was funded by outside organizations.
Newtown Township Public Works Department

The members discussed the Road Maintenance Program and Drainage costs being funded by the Liquid Fuels Fund.

The members discussed the Curbing and Gutter Replacement. Mrs. Gibbs reported that this cost is not a Capital request, the cost comes out of the General Fund.

  • Relocation and Repeater Costs/Radios for Trucks (6) – The members agreed to recommend budgeting for these items.
  • Medium Dump Truck – Mr. Gallagher reported that the majority of this cost comes out of the Liquid Fuels Fund and that only $10,000 is needed for this purchase. Mrs. Gibbs advised that in the past trucks have been leased and then purchased at the end of the lease. The members agreed to recommend budgeting for the purchase of a medium dump truck.

The members discussed the Township’s roadways and agreed that roadway maintenance is a major concern for the Township.

Newtown Township Emergency Services Department
  • Special Services Vehicle – The members agreed to recommend deferring this purchase.
  • Computer System for Vehicles – This item was not presented to the Committee, therefore there is no recommendation.

Newtown Township Technology Department

The members discussed the Township using alternative software to Microsoft Office. Supervisor Gallagher reported that there is no further information on that matter at this time.

The members discussed the Technology Department needing to develop a Comprehensive Plan.

  • Computer System Replacement Annually (10) – The members agreed to recommend budgeting for the purchase of ten (10) computers.
  • Software w/Updates (Management Software, Doc STAR, Office 2010, Email licenses, 40 Microsoft Office Licenses) – The members agreed that these updates should be discussed under the Technology Department’s Comprehensive Plan. It would be recommended that the Department develop a plan for the future. With regards to Doc STAR, it was recommended that the Board get more clarification for the need to upgrade the system.
  • Wireless Access Points (3) – The members agreed not to recommend budgeting for the installation of the wireless access points. The feeling was that this item is not a necessity. It was recommended that this item be discussed under the Department’s plan for the future.
  • Police Officer Scheduling System – The members agreed not to recommend budgeting for the purchase of the Police Officer Scheduling System.
  • Replace Servers Annually – This item was not presented to the Committee, therefore there is no recommendation.
  • Website – The members agreed not to recommend budgeting for the redesign of the website. They agreed that this item should be discussed under the Department’s plan for the future.
Newtown Township Parks & Recreation Department
  • Clark Nature Center (Painting of House/Garage) – The members discussed the condition of the exterior of the buildings. It was agreed to recommend budgeting for the painting, but suggested getting several estimates. The Supervisors advised that the Township will be renting out the house and that the painting project would go out to bid.
  • Clark Nature Center (Septic Tank/Installation) – The members agreed to recommend budgeting for this item. Mrs. Gibbs advised that the Township is looking into grant money for this project.
  • Helen Randle Park (Phase II Water Line) – The Supervisors advised that it is required for the Township to install the Phase II Water Line. The members agreed to recommend budgeting for this item.
  • Helen Randle Park (Basketball Courts Maintenance) - The members agreed not to recommend budgeting for this item.
  • Roberts Ridge Park (Solar Lighting) – Mrs. Gibbs reported that she was provided an estimate of $42,000 for the solar lighting. The members discussed the vandalism that is occurring at the park. It was agreed not to recommend budgeting for the lighting and to suggest looking into alternatives.
  • Veterans Park (Utility Building – sub structure/four ten-foot doors) – The members discussed the building not being enclosed. The members agreed not to recommend budgeting any funds for this item.
  • Veterans Park (Shed) – The members agreed to recommend budgeting for the shed, but at a lower cost.
  • Veterans Park (Safety Nets) – The members agreed not to recommend budgeting for safety nets.
  • DVIT Liability Concerns (Safety Rail/Fence and Bleacher Replacement Program) – The members agreed to recommend budgeting for these items.
  • Request from Council Rock A.A. (Dugouts, Sprinkler Systems, Two (2) Sheds) – The members agreed to recommend that the League raise their own money for these items.

OLD BUSINESS:

Update on Variance/Executive Summary Report

Mr. Barkley updated the members with regards to the Variance/Executive Summary Report. He provided the members with a draft report and cover letter for their review. The members discussed having an additional report explaining the numbers. It was agreed that Mr. Barkley would present the Variance/

Executive Summary Report to the Supervisors at the work session scheduled for October 18, 2010.

Update on MuniCast

Due to the late hour the members agreed to table the MuniCast update until the October meeting.

GENERAL DISCUSSION:

The report provided by Mrs. Gibbs also addressed Infrastructure Improvements including Buildings and Facilities, Streets and Highways, and Traffic Signals. The members agreed to review that information at another time.

PRIVILEGE OF THE FLOOR:

Mrs. Gibbs reported that she would email the members the Supervisors’ budget presentation schedule.

Mr. Gallagher reported that he would put together a summary of the Committee’s recommendations for the Department’s 2011 Capital Budget requests to be presented to the Supervisors.

Mr. Dallas suggested getting an earlier start reviewing the Department’s Capital Budget requests next year.

Mr. Gallagher commented on some of the Committee’s projects for the year coming to an end and the Committee having three (3) ongoing projects at one time. He suggested bringing on a new project in the near future.

ADJOURMENT:

There being no further business the meeting was duly adjourned at 9:31 P.M.

The next meeting is scheduled for October 26, 2010 at 7:15 P.M.

Respectfully submitted,


Christy Holley-Flaherty, Recording Secretary