NEWTOWN TOWNSHIP FINANCIAL PLANNING COMMITTEE
100 MUNICIPAL DRIVE, NEWTOWN, BUCKS COUNTY, PA 18940
Minutes for the meeting held on April 26, 2011
The Newtown Township Financial Planning Committee met on Tuesday, April 26, 2011 at the Newtown Township Administration Building.
Members present were Aaron Borstein, Warren Dallas, Tom Dye, Ryan Gallagher, Scott Rosenberg and Gaylord Swaby. Excused were Joe Barkley, Robert Daries and Brian Wilson.
Also present was Financial Director Elaine Gibbs and Supervisor Gallagher.
CALL TO ORDER:
Mr. Gallagher called the meeting to order at 7:37 P.M.
WELCOME NEW MEMBERS:
Aaron Borstein introduced himself to the members. He reported that he has been a resident for seven years, is a financial planner by trade, and was introduced to the Committee by Mr. Gallagher and looks forward to being a member.
Gaylord Swaby introduced himself to the members. He reported that he has been on the Committee for one year and has his own business doing computer data base work.
Ryan Gallagher introduced himself to the members. He reported that he has been on the Committee for approximately a year and a half, is an attorney by trade and has worked in the financial planning business. He enjoys being a part of the Committee. He welcomed everyone and advised that he is always available.
Warren Dallas introduced himself to the members. He reported that he has been on the Committee for one year, was born in the Borough, has been a volunteer fire fighter for the past thirty-five years and works as a facilities manager for the U.S. Navy.
Scott Rosenberg introduced himself to the members. He reported that he has been a resident for three years, works in the corporate financial management trade, is glad to be here and looks forward to contributing.
Tom Dye introduced himself to the Committee. He reported that he has been a resident for 7 years, worked in the international corporate business and is also looking forward to contributing.
Mr. Gallagher discussed the Committee’s responsibility regarding planning for the Township’s future.
The members discussed attending meetings. Mr. Gallagher requested the members to advise the recording secretary if they are or are not attending a meeting.
Mr. Gallagher updated the members on Mr. Barkley’s condition and advised that Mr. Barkley is hopeful that he will be able to attend May’s meeting.
MINUTES OF NOVEMBER 23, 2010:
The members agreed to table the approval of the minutes from November 23, 2010, until the next meeting due to members’ absence.
MINUTES OF MARCH 22, 2011:
Mr. Dallas made a motion to approve the minutes from March 22, 2011 as presented. The motion was seconded by Mr. Swaby and passed unanimously with three members abstaining (3-0-3).
Update on Capital Budget Request Form and Scheduling Departments
Mr. Gallagher updated the members on the Capital Budget Request Form. He provided the members the revised layout for their review.
The members discussed the form; it was agreed that the requests should be listed in order of importance (#1 being the most important).
Mr. Dallas and Mr. Swaby felt it is a good start for the departments’ presentations.
The members agreed that the document should be written in excel for easy use. Mr. Rosenberg volunteered to reproduce the form in excel.
Mrs. Gibbs advised that she likes the new format.
Mr. Rosenberg suggested having a column to show projects where the costs carry over to multiple years. Mr. Gallagher advised that is not needed at this time, but may be something added in the future.
Mr. Gallagher requested Mr. Rosenberg to provide him the new form in one week if possible.
Mr. Gallagher updated the members on the email to Mr. Czajkowski regarding the departments’ presentations at the May and June meetings. He advised the members on what to expect at the meetings and the Committee’s role in presenting the requests to the Board.
Mrs. Gibbs advised the members that if there is no money in the Capital Fund, no projects happen and that the costs of Police vehicles come from the General Fund.
Update on Variance/Executive Summary Report (Financial Management Report)
Mr. Gallagher advised that there was nothing new regarding the Variance/Executive Summary Report and explained to the new members what the report is. He reported that Mr. Barkley has been working on the report and that there should be an update at next month’s meeting.
Mrs. Gibbs reported that the March Treasurer’s Report should be emailed in the next week.
Update on MuniCast
Mr. Gallagher advised that the MuniCast project is on hold until the Committee has completed their review of the departments’ 2012 Capital Budget requests.
Update on Alternative Accounting Software Packages
Mr. Gallagher updated the members with regards to the Committee looking into alternative accounting software packages for the Township. He advised that the topic would be discussed further once Mr. Barkley is present.
Update on Road Analysis and Forecasting Project
Mr. Dallas thanked Mrs. Gibbs for her email.
The members discussed the condition of the Township roads.
Mr. Gallagher suggested that the Committee project the expense of what needs to be done and then figure out how to pay for it.
The members discussed what the Township is paving (2 miles) and what they should be paving (4 miles) to keep up with maintaining the roads, the amount of Liquid Fuel Funds that the Township receives and the possibility of having to raise taxes to maintain the roads. Most of the members were opposed to raising taxes, however acknowledged that it was one of many po ssible solutions.
The members discussed determining what is the cost to pave the roads at the rate the Township should be paving and looking into alternative methods to fund the paving of roads.
It was agreed that the Committee will advise the Board on how not maintaining the roadways will affect the overall condition of the roads.
The members discussed the Township Property Tax being the 8 th lowest in the County.
Mrs. Gibbs advised that some of the roads in the Township are owned by the State. She also discussed Mr. Crossland’s Road Maintenance analysis and suggested it be emailed to the members. Mr. Dallas reported that he would email the analysis to the members.
Mr. Gallagher advised Mr. Dallas that if he needs any help, let the other members know.
PRIVILEGE OF THE FLOOR:
There being no further business the meeting was duly adjourned at 8:31 P.M.The next meeting is scheduled for May 24, 2011 at 7:15 P.M.