NEWTOWN TOWNSHIP SYCAMORE STREET COMMITTEE
A Reconstruction Project of Newtown Township
100 MUNICIPAL DRIVE
TUESDAY, APRIL 9, 2002
Minutes of 4-9-02: Mr. DeYoung moved to approve the minutes. The motion was seconded by Mr. McLean and passed unanimously, with 1 member abstaining. Additions to the Minutes of 4-9-02:
The committee discussed the Sycamore Street Project Schedule.
March 22, 2002 Submit Right-of-Way Plats and Legal Descriptions to Township – Mr. Lombardi advised the committee that the Legal Descriptions have been submitted. He should be receiving the Plats by this weekend. Mr. Shaffer advised the committee he has told McMahon to give him the plans, as they are ready, not to wait until all of them are complete. He also told them to do the same for the plats. Mr. Lombardi agreed that would also work for the plats.
March 29, 2002 Submit Pavement design to Department - Has been submitted – Mr. Shaffer advised he would track McMahon’s progress. Mr. Lombardi advised he would also track.
April 15, 2002 Preliminary PS&E (Plan Specification & Estimates) Submission to Department. Mr. Shaffer advised the committee to have McMahon submit the Preliminary PS&E now to get it into the PennDot system. Any final changes would be made between now and the final PS&E submission. This would help keep the project going. Mr. Shaffer felt the date might change to April 30, 2002. Mr. Merjeski asked when would be a good time to schedule a meeting for the township residents and business owners to review the plan. Mr. Shaffer suggested some time in April or May. Mr. Lombardi advised he wanted to wait until after meeting the April 15th date to schedule a public meeting.
April 19, 2002 Submission to Bucks County Conservation District – Mr. Shaffer advised the committee he felt if there were any problems there would be enough time to resolve them. This date might also be pushed back to April 30, 2002.
Apr 15 to July 31, 2002 Coordination with Utility Companies – Mr. Lombardi advised he has spoken with the Sewer Authority and they are ready to sign off on the D-419. The committee discussed the status of the other utility companies. Mr. Shaffer explained the process and expressed concern with meeting the July 31st deadline. Mr. Shaffer advised he would push McMahon to meet the July 31st deadline.
May 17 to Sept. 1, 2002 Plan Revisions per PennDot review comments – Mr. Faust asked what would be happening during this time period. Mr. Shaffer advised this work was to be completed by McMahon. The reason for the big time gap is PennDot comments probably won’t be received until some time in June or July. That would give McMahon approximately one-month turn around to complete the comments.
July 31, 2002 Project Utility Clearance (Form D-419) – Mr. Shaffer expressed concerns with meeting this deadline. He advised he would push McMahon. He reassured the committee that the D-419’s would be signed for the Final PS&E Submission.
Sept. 1, 2002 Final PS&E Submission (includes easement and R/W Acquisition Documentation) – Mr. Shaffer advised the committee this is the drop-dead date. The project needs to be at this point or it may not meet the PennDot Letting date of January 15, 2003. Mr. Lombardi advised he was told at a PennDot meeting if this date is not met, they will give the money to someone else and move our project to the back of the line.
Sept. to Dec. 31, 2002 Final revisions to quantities and special revisions – Mr. Faust asked what would be happening during this time period. Mr. Shaffer advised this is when PennDot would be putting together the package to go to bid. McMahon would be assisting PennDot.
Jan. 15, 2003 PennDot Letting – Mr. Merjeski asked how long after the Letting until construction would begin. Mr. Shaffer suggested construction possibly starting mid March/April 2003.
Approvals Needed Prior to PS&E Submission
1. Pavement Design – Mr. Shaffer advised the committee it has been submitted.
2. Hydraulic Design (Project Manager may not submit to Hydraulics Unit) – Mr. Shaffer felt it would need to be reviewed again.
3. Traffic Signal Plans – Have been submitted – Jefferson has been approved, Silo Dr. is still pending.
4. Traffic Control Plans – Have been submitted – still have one more review – Mr. Shaffer advised the committee to make any changes to the roadway opening documents now, so it can be submitted at the next review. Mr. Shaffer advised a meeting with PennDot would be requested.
5. Pavement Marking and Signing Plans – Have been reviewed – but committee has made changes. Mr. Shaffer advised a meeting with PennDot would be requested.
6. Construction Drawings Approval from Brian Harle – Mr. Shaffer advised the committee on how the process works.
7. Erosion Control Adequacy Letter and NPDES Permit (from BCCD and DEP) – Mr. Shaffer advised the committee on how these processes work.
Mr. Lombardi moved to approve the additions to the minutes of April 9, 2002. The motion was seconded by Mr. Merjeski and passed unanimously, with 1 member abstaining.
The Sycamore Street Committee met on Tuesday, April 9, 2002, in the Newtown Township Municipal Building at 8:00 p.m. In attendance were Chairman Vince Lombardi, Members Joe Merjeski, Jerry DeYoung, David Burns, Shannon Wilson and Daniel Faust. Planning Commission Members James Bowe and James Ott. Newtown Borough Liaison Barry Dinneen and Terry McLean representing HARB. Not in attendance were Vice Chairman Frank Tyrol and Planning Commission Member Karen Doorley.
Also present were Supervisor Tom Jirele, Tom McLearnon representing Chandler Hall, Nelson Shaffer representing Pennoni Associates Inc. and Joe Kervick, owner of Avalon Café.
The Meeting was called to order at 8:01 PM.
Minutes of 3-12-02: Mr. DeYoung moved to approve the minutes. Mr. McLean advised the committee on a change to the minutes, on page 3 the paragraph where the committee discussed the design plan. A comment was made to try to remove some of the painted slash marks. Mr. Shaffer advised the committee on several changes to the minutes. On page 2, Mr. Lombardi advised the committee there was a Parking Fund that was set up to help with the cost of the project, not will the cost of the project. Under Community Relations it should state all parking spaces by the creek be eliminated. And on page 3 the paragraph where the committee discussed the design plan, the parking spaces in front of Sparkles and the Parking spaces across from the Newtown Presbyterian Church are one in the same. The motion was seconded by Mr. Ott and passed unanimously.
Subcommittee and Liaison Reports:
A. Traffic & Safety: None
B. Planning: None
C. Grants: None
D. Community Relations:
Mr. Burns reported that he and Mr. DeYoung would start meeting with the residents to review the temporary construction easements.
Mr. Lombardi advised that per Mr. Steve Giampaolo, Design Engineer for McMahon Associates. He would have all of the construction easement documents by the end of this week. All of the easements for the takings are complete.
Mr. Lombardi advised that Mr. Dave Sanders should have the easements for the takings. Mr. Sanders is setting up the agreements between the township and the property owners.
The committee discussed the Sycamore Street Project Schedule for 2002. Mr. Shaffer advised he would be tracking McMahon’s progress. Mr. Shaffer advised the committee on key dates. The Preliminary Plan Specification & Estimates (PS&E) Submission to PennDot should be submitted by April 30, 2002. A big concern is the coordination with the utility companies. McMahon must meet the July 31st deadline. Mr. Shaffer advised he would push McMahon to get the utility clearance complete. The Final PS&E Submission (includes easement and R/W Acquisition Documentation) has to be in by September 1, 2002, or the project may not meet the January 15, 2003, PennDot Letting. Mr. Shaffer felt construction could possibly begin Mid March – April 2003.
Mr. Shaffer advised the committee on the approvals needed prior to the PS&E Submission. He advised the committee that the Jefferson traffic signal plans have been approved. The traffic signal plans for Silo are still pending.
Mr. Lombardi thanked Mr. Shaffer.
Mr. Lombardi advised the committee on recent communication with Mr. Giampaolo.
· Mr. Giampaolo advised Mr. Lombardi that the plats are complete.
· Mr. Giampaolo asked Mr. Lombardi about the curbing of the roadway between Swamp Road and Centre Street. On the left-hand side of the roadway there are 5 garages and 2 driveways all adjacent. The committee agreed there should be depressed curbing in that area. Mr. Shaffer advised he would advise Mr. Giampaolo of the committee’s decision.
· Mr. Giampaolo asked Mr. Lombardi what the committee was going to do by the Mobile Station and Seven-Eleven. He advised Mr. Lombardi on the form letter McMahon Associates use when working on a large corporation’s property. Mr. Lombardi advised the committee on what the letter said. Mr. Shaffer advised he felt the committee should have temporary construction easements for those two properties. Mr. Lombardi advised he would discuss with Mr. Sanders. Mr. Burns and Mr. DeYoung advised they did not have a temporary construction easement for those 2 properties. Mr. Shaffer advised he would request McMahon to check and see if there is an active PennDot Highway Occupancy Permit for Swamp or Richboro Roads.
· Mr. Giampaolo asked Mr. Lombardi if their budget addendum was approved. Mr. Shaffer advised the committee that the addendum to the budget has not yet been approved. He is still reviewing McMahon’s original contract.
Mr. Lombardi advised the committee he has received copies of the takings for the Stockland and Dilks properties.
Mr. Shaffer wanted to update the committee on the following:
· The reason the Mobile Station came up is due to the change in radius. McMahon is redesigning the corner.
· McMahon is also going to redesigning the corner by the Dilks property.
· Mr. Shaffer advised the committee he has discussed the Steele property with McMahon.
· Mr. Shaffer advised he felt there were still two problem spots. McMahon was still looking into. The first is by the apartment building on Washington Avenue. Mr. Shaffer advised McMahon to come up with an alternate schematic. The second is down by McBride Motors. Mr. Shaffer proposed the possibility of building a wall in front of the McBride property. The committee was in agreement on the proposal.
· Mr. Shaffer advised that the utility work should be finalized by Thursday, April 11, 2002. They should start the cold patch replacement by April 17th and should be finished in about 7 days.
The committee discussed having a public meeting sometime after April 15, 2002.
The committee discussed prior problems with the contractors.
The traffic & safety committee would like to revise the road-opening document that the township has. There were issues about the road not being opened on time. Mr. Shaffer advised the committee to start planning the revisions now. Mr. Shaffer advised the committee to review the township ordinance.
Mr. Bowe discussed the possibility of fundraising for benches, bricks, lighting, etc. Mr. Ott suggested giving a presentation at a BOS meeting so the public could be made aware of what the committee is proposing. He also suggested contacting the local papers. Mr. Bowe suggested the possibility of having local artists do some pictures. Mr. Lombardi advised he would contact Heritage Conservancy to see if they had any student interns available.
The committee discussed having HARB choose bench locations. Mr. Shaffer advised this should be done ASAP. Mr. McLean advised he and other HARB members would walk the street to choose locations. Mr. DeYoung, Mr. Jirele and Mr. McLearnon advised they would like to walk with HARB. Mr. Shaffer gave Mr. McLean a plan to mark the bench locations.
Mr. McLearnon advised the committee that construction would be starting at the Chandler Hall property.
Mr. Joe Kervick, owner of Avalon Café reported to the committee his thoughts on the need for a traffic signal at the Intersection of Sycamore & Silo. The committee advised Mr. Kervick to write a letter to the township manager or BOS cc the Sycamore Street Committee and Mr. Shaffer.
A motion to adjourn was brought forth by Mr. Merjeski and seconded by Mr. DeYoung. The meeting adjourned at 9:22 PM.
The next scheduled meeting is May 14th.
Christy Holley, Recording Secretary