NEWTOWN TOWNSHIP SYCAMORE STREET COMMITTEE
A Reconstruction Project of Newtown Township
100 MUNICIPAL DRIVE
TUESDAY, JULY 13, 2004
DRAFT - SUBJECT TO AMENDMENT BY THE SYCAMORE STREET COMMITTEE
Members Present: Chairman Vince Lombardi; Members Shannon Wilson, Melva Vittoriano, Joe Merjeski; HARB representative Terry McLean; Planning Commission Liaisons Shawn Ward, Esq.
Members Not Present: Members David Burns, Jr., John Nejman, and Frank Tyrol; Rand Jaslow, Borough Liaison; Barry Dinneen, Borough Representative; Planning Commission Liaisons Michael Piazza and Beth Sanderlin; Supervisor Tom Jirele.
Also present: Nelson Shaffer representing Pennoni Associates Inc.; Robert Bebon representing Newtown Presbyterian Church; Tom McLearnon representing Chandler Hall; resident Jay Kravitz; George Stockburger V.
Call to Order: Chairman Lombardi called the meeting to order at 7:57 PM.
Approval of Minutes
Mr. Merjeski made a motion to approve the minutes of June 8, 2004 as presented. Mr. McLean seconded; the motion carried, with abstention by Mr. Wilson and Mr. Ward.
Construction Site Tour Discussion
Mr. Wilson was concerned with the telephone poles that are marked to be in or near sidewalks, and said that they would need to keep an eye on the pole placements. He said he would prefer that poles were not placed between the curb and sidewalk. Mr. Shaffer said that there were a few easement issues, but he would review all of the pole replacements. He clarified that the sidewalks would go around the poles, maintaining sidewalk width.
He noted that several poles had been placed back where parking spaces are planned, and that a guy pole would be needed to help support another pole. Mr. Shaffer said that one option was to add another pole further to the north to help with support; he said he would raise this issue in discussions about the poles. Mr. Shaffer noted that it might not be feasible to move some poles, but they would try to relocate them if possible; the goal is to eliminate all guy poles.
Mr. Lombardi noted that a few changes had been made after the last site visit, including:
Mr. Shaffer said the sidewalk work is about one week behind schedule. He said they are comfortable with East Coast’s request to set up forms at night and pour concrete during the day; details are being discussed. Mr. Shaffer said this would probably speed up the process.
Ms. Vittoriano asked if it were possible for her to contact the concrete contractor about work on her property, such as a walkway. Mr. Lombardi said that the contractor is interested in private work for residents along Sycamore Street.
Mr. Lombardi said he would like to continue the site tours before the meetings.
Special Announcements - None
Mr. Shaffer reported that there have been very few questions from the contractor and few complaints from residents. Mr. Kravitz noted that the left hand turn at Richboro Road was confusing; Mr. Shaffer will look into the issue. Mr. Shaffer said that the project is on schedule and should be completed in August.
Mr. Shaffer said they are awaiting a formal request from East Coast for daytime work. He said they are actually looking for two shifts, laying forms at night and pouring concrete during the day, which will allow East Coast to better control concrete color.
Mr. Ward made a motion to support the request from East Coast for shift work in Phase 1 to set the forms at night and pour concrete during the day, with the conditions that day shift work would be from 9:00am to 3:00pm, traffic and access would not be impinged, and that this request would be considered on a stage by stage basis. Mr. Wilson seconded the motion, which carried unanimously.
Mr. Shaffer reported that H & K has requested that they be able to extend Phase 1 construction to Station 36, to the intersection. He said this would allow better continuous access to the service station and 7-11 during construction and allow the completion of another section of underdrain.
Mr. Ward made a motion to support the request from Haines & Kibblehouse to extend Phase 1 construction to Station 36. Mr. Wilson seconded the motion, which carried unanimously.
Mr. Shaffer said that Armor Electric has requested they be able to install pole foundations and streetlights during the day. He said that pouring of the small amounts of concrete for the foundations would be more difficult at night. It was noted that the trucks would be out of the roadway in Phase 1, daytime work could save time in Phase 1, and that the gas station should not be affected.
Mr. Ward made a motion to recommend approval of Armor Electric’s request for permission to install foundations and streetlights during the day, with the conditions that day work would be from 9:00am to 3:00pm, traffic and access would not be impinged, and that this request would considered on a stage by stage basis. Mr. Merjeski seconded the motion, which carried unanimously.
Mr. Shaffer noted that sidewalk work would be the greatest issue to work around because of driveway access. He said that the concrete would need to cure approximately 24-48 hours before being driven over, and that wooden “bridges” could be laid over the concrete work for access. Mr. Lombardi said that residents would be informed of alternate parking when sidewalk work affected their property. He noted that Phase 2 would be more complex and would probably begin by September.
Mr. Shaffer said that there was a conflict with the placement of inlet #12. He said there were three options to correct the problem:
Mr. Ward made a motion to support the relocation of inlet #12 in front of St. Andrews Church, setting the inlet back 2’, matching curbing to the back of the inlet, bringing in the pipe to the back of the inlet, sidewalk to match curbing. It was noted that no parking spaces would be lost. Mr. McLean seconded the motion, which passed unanimously.
Mr. Shaffer said that H & K hoped to put down binder this week; blacktop would go down next week. He said they plan to pave Phase 1 before going on to Phase 2. It was clarified that the final topcoat would be completed next spring and would be done from the Bypass down to Durham Road. Mr. Shaffer said that temporary lane and other road markings would be painted onto the binder course.
Mr. Shaffer announced there would be a pre-bid meeting on Thursday, July 15th; they hope to complete the project this year. He said that originally one wall was planned, with graded embankment, but that a second wall was necessary, since permitting agencies require a lower wall that exceeds the 100 year flood level and was no higher than 7 feet. The new plan, prepared by Tri-State and dated 6/7/04, adds a secondary wall, which leaves an area of approximately 4’ wide for landscaping. Mr. Shaffer asked Mr. Wilson to consider plantings for this intermediate level between the two walls. It was noted that a sign required by the grant would be installed and that landscaping would be added into the bid package.
Mr. Wilson made a motion to approve the addition to landscaping of a single row of red twig dogwood shrubs, 24”-30” and set 4’ on center, all along the intermediate area between the two walls. Mr. Ward seconded the motion, which carried unanimously. It was noted that the red twig dogwoods would add winter color to the landscaping.
Discussion of Incident Report Form and Procedure
Mr. Lombardi said that changes recommended at the last committee meeting had been incorporated into the form, including:
Mr. Merjeski suggested a note be added to the website giving residents contact information. Mr. Lombardi said that the Community Relations subcommittee would handle all incident reports. Mr. Ward suggested that the township refer complaint calls to the Sycamore Street Committee, who should fill out the incident forms. Mr. Shaffer said incident information should be given to Mr. Lombardi promptly, as it is best to respond to any complaints as quickly as possible.
Mr. McLean asked about two poles on the St. Andrews school side of the street; Mr. Lombardi said there seemed to be some confusion, as they are private poles located on the township right-of-way. Mr. Shaffer said he would speak to Mr. Pellegrino, and suggested that the poles could be relocated out of the right-of-way as part of the Sycamore Street Project, with the church’s permission and without cost to the church. Consensus of the committee was that the poles should be relocated out of the right-of-way without cost to the church. Mr. Shaffer said he thought that the church would have no objection to such an arrangement.
Next Meeting: The next meeting is scheduled for August 10, 2004. The meeting will begin at 7:00 pm on Sycamore Street, and will continue at 8:00 pm at Chandler Hall.
On motion by Mr. Ward, and without objection, the meeting was adjourned at 9:07 PM.
Leslie P. Dunleavy, Recording Secretary