Minutes of the meeting of April 28, 2009
The Newtown Township Technology Committee met on April 28, 2009 in the Newtown Township Building. In attendance and voting were Chairman Edward Lipski and members Mike Horan and Jon Schnell. Also in attendance was Township Supervisor Mike Gallagher .
Call to Order: The meeting was called to order at 7:30 PM.
Approval of Minutes: Mr. Lipski noted that page 1, paragraph 5 should read, “…discuss the use of Access by the Department…”.
Mr. Horan moved to accept the minutes as amended. Mr. Lipski seconded and the motion passed 3-0.
New Business: Mr. Lipski reported that he has spoken to three residents who have expressed interest in working on the Technology Committee. He has forwarded their resumes to the other members, and all would be qualified and welcome members of the Committee. A fourth person has also expressed interest but Mr. Lipski has not yet spoken to that person.
Mr. Gallagher said that he would share the resumes with the Board for possible appointments to the Committee before the next meeting.
Park and Recreation Project: Mr. Lipski reported that he has scheduled a meeting with Northampton’s Park and Recreation Director to discuss third party hosting of the Northampton Park and Rec Web site. Mrs. Pawlenko will also be attending the meeting. Of particular concern to the Park and Rec department is the ability to work with information currently kept in an Access program. Currently Access is used to generate statistics on program income, expenses and participation.
The members discussed the use of a third party for both creating and maintaining the Web site, as well as using information gathered through the site. Using the requirements document, the Township could issue RFP’s for the site. Once the Township has some proposals from third party vendors, a cost/benefit analysis could be done to compare the vendors to doing work in house, possibly using interns to create the site. To be included in any proposals would be information of the creation and maintenance of a database, the Department’s ability to access that database and the Department’s ability to make changes or easily and inexpensively have changes made. This is particularly important to the Department, as classes are added or removed from the offerings frequently.
Technology in Municipal Building: The Committee continued its discussion of recommendations for technology for the new building. The members discussed the following recommendations
As part of implementing wired and wireless technology for the Board, the members discussed ways to eliminate some paper use to help reduce both the costs for copier leases and for the paper itself, as well as time spent by personnel making copies.
Mr. Schnell said that he will look into inviting a representative of Smartboard to either a work session or Board meeting to demonstrate the uses to the Board.
The meeting adjourned at 9:10 PM.
Mary Donaldson, Recording Secretary