Newtown Township

Technology Committee

Minutes of the meeting of July 26, 2011

The Newtown Township Technology Committee met on July 26, 2011 in the Newtown Township Building. In attendance and voting were: Chairman Ed Lipski, Vice Chairman Anand Shukla, Bob Penland and Jon Schnell, members.

Call to Order: Mr. Lipski called the meeting to order at 7:30 PM.

Approval of Minutes: Mr. Lipski moved to approve the minutes of June 28, 2011. Mr. Shukla seconded and the motion passed 4-0.

Review of Mid-Month On-Line Meeting: The members discussed management of the Township’s technology. During their on-line meeting they had reviewed the products and services of Belarc Systems Management. All agreed that Belarc might not be the appropriate choice for the Township because of its costs.

The members had been provided with a list of the Township’s 48 systems plus those in police cars. They will begin to review licenses for the software on each system.

Employee/Volunteer Survey: Mr. Shukla reported that he has begun to compile the results of the employee survey responses. He has completed the questions for the volunteer committee members and will forward the link to the recording secretaries to forward to the volunteers within the week.

The recording secretary said that the Township Planner, Kevin Kochanski has indicated that some municipalities and the states of Delaware, Maryland and Virginia require that all plans and applications be submitted electronically. While planners and engineers might need paper copies for reviews, it is up to them to print the pages they need. In the municipalities where only electronic copies are used, the volunteer committees are provided with electronic copies for review at home. At meetings, applicants use either screen projectors or television monitors to do presentations. Mr. Kochanski will be filling out the survey as a consultant to the volunteer committees.

5 Year IT Plan: Mr. Lipski said that he would like the lists of current hardware, software and licenses included in the plan.

Mr. Shukla suggested that after the survey results have been compiled, a priority list by department should be developed and included in the plan.

Mr. Lipski said that he would like to discuss technology use and future needs with the police and fire chiefs and include that in the plan as well. He would phone the chiefs before the next meeting to make appointments before the next technology meeting.

The members discussed a master priority list for the plan, which would include business continuity and disaster recovery. Mr. Paramath has volunteered to research this.

The members agreed to begin drafting the plan in September and October with a goal of having some preliminary information ready to provide to the Supervisors for the budget process.

Short Term Goals

  • Discuss electronic broadcasting with Video Gold
  • Continue review of Docstar and possible replacement or update for document management
  • Review possible alternatives to the current finance package being used

Mr. Shukla and Mr. Lipski agreed to meet at the Township building to begin an inventory of the software/licenses.

The members agreed to communicate via e-mail to set the next on-line meeting.

Mr. Shukla moved to adjourn at 8:15 PM. Mr. Schnell seconded and the motion passed 4-0.

 

Respectfully Submitted:

 

Mary Donaldson, Recording Secretary